• Erik Brodnick

Take a Test Drive of Yadle!

Updated: Mar 25

Evaluating a new software tool should be a painless task that allows you to quickly determine its potential value. What better way to get a sense of the problems Yadle can solve for your business than with a simple self guided demo? No signup necessary. Jump into the driver's seat as we introduce some key concepts of the Yadle platform and share a series of searches for you to perform. Buckle Up!


Go to https://studio.yadle.com and login with the following credentials:

  • Email: drive@yadle.com

  • Password: search

After logging in, you'll see the main Search Everywhere page with the search bar.


Yadle is a search engine for your files. Similar to how search engines find things on the internet, Yadle searches your files across all of your storage locations. It is simple to use. Just you type what you are looking for in the search bar and go.


Imagine that you have a meeting in 15 minutes and need to find a picture of an owl to include in your presentation. Yadle will help. Type "owl" into the Yadle search bar.


YADLE SEARCH


and then press the 'Enter' key. Yadle will show you the results.



A short video demonstrating this search:



Here is what happened. You just searched for files related to "owl" across file servers in both Dublin and Iowa, along with Google Drive and Dropbox cloud storage. Four locations were searched by the single search you performed. This is what we mean by "Search Everywhere". Instead of having to manually access and search each of the 4 storage repositories, you can perform a single search with Yadle to find the image.


Your search for "owl" was a keyword search. This is similar to what you experience on Google - enter some words, let the search engine find things that somehow match those word. That is what Yadle does with your files. Keywords will return files that match any part of the file's data - including any part of the filename and the folder name, as well as metadata that is inside the file.


Scrolling through the results of your first search, you'll notice a variety of different file types found - images, documents, PDFs, etc. You need an image file so how do you narrow down the results? This is where Yadle tags can help to refine and reduce the number of results you get from a search. Yadle tags are added using AI within Yadle, and tags can be added by users too.


Do this search next:


YADLE SEARCH


The first tag - #owl - will limit the search to those files that have been tagged owl. This will eliminate files like "bowling_frame001" returned in the initial search. Adding a second tag - #image - will further refine the search to not return any files that are not some sort of image.


The results from this search will only be image file types that have been tagged with owl.


Video demonstrating this search and downloading the file directly from Dropbox:



Yadle creates thumbnails to give you visual confirmation of the file you were looking for. The close up of the owl eye is just what you needed. Since this file is located on Dropbox (as indicated by the File Channel name) you can click on “Browse” to view the file directly on Dropbox or click "Download" to download the file onto your computer.


Now that you've completed your first search, you can explore more. The following are example use cases and suggested search terms to use. But feel free to explore and try any search terms you want.


In each of the Use Cases below, when you see:


YADLE SEARCH


You would enter 'smoke #stock' (without quotes) in the search bar and then press the 'Enter' key.


A few things to remember as you explore Yadle:

  • The examples are intended to provide a preview of Yadle's capabilities. The example searches are meaningful but deliberately simple.

  • You can combine multiple keywords and tags in a single search. Note that only files that match ALL search terms will be returned in your results.

  • You are searching a set of demo files that Yadle has put in four different locations. You can browse or download files from cloud services. You cannot get, browse or download files that are stored on the demo file servers because you are not on the same network as those files. When you install Yadle on your systems, you will have browse, download, and drag-and-drop access to your files.

  • Email us at yadle@yadle.com if you have questions or need guidance.

Search Use-Cases


The following are examples of how Yadle can help solve common problems associated with finding and using files. Try these examples to get comfortable with Yadle, then explore on your own.



YOU ARE WRITING A BLOG ARTICLE AND NEED SOME IMAGES OF POTTED PLANTS

  • You know that the company has a large library of both internally created and purchased stock images. But you do not know if there are potted plants.

  • Yadle makes it simple to use tags and keywords to do a broad search for plants and then refine to discover if there are images of plants in flowerpots available.

Let's use Yadle to explore and discover what files we might have to help you complete the article on schedule.


We start with a broad search of files tagged with #plant


YADLE SEARCH


You will get a few hundred results, including magazine covers, some postcards, and some books. That is too many results, and results that I do not need. Let's refine by adding another term to our search.


YADLE SEARCH


This search returns a much smaller set of matches, and you can probably find a useful image from these. Using Yadle is considerably more efficient and less frustrating than the typical way you search for files.


In the above example, to do this search without Yadle would require the following:

  1. Connect to a system at the Dublin office and somehow use the computer's built-in search to look for files that meet your criteria for plant and pot.

  2. Repeat the previous step for the office located in Iowa.

  3. Now log into Dropbox and search there.

  4. Now log into Google Drive and search there.

These 4 steps take time, and the chances of you finding the files are very low unless the files contain the words you are looking for in the filename.

Yadle’s AI has analyzed your images and applied tags based on objects detected in them. In the above search, you can see in the results a variety of useful tags like #flowerpot, #tree, #houseplant, etc. As a Yadle user, you will begin to remember tags as a powerful tool for finding files. The tags are a more natural way to find files, because it mirrors how we think about files. The next use case illustrates why remembering filenames as a way to quickly find your files just doesn't work.


Video demonstrating these searches and showing the different views available with Lightbox and Carousel:



YOU NEED SOME PICTURES OF DIFFERENT VEHICLES FROM AROUND THE WORLD TO BRAINSTORM ON A NEW AD CAMPAIGN

  • Your agency has a large number of images from stock, from wikis, flickr, etc. that you know contain vehicles.

  • Most stock houses and other sources of media to use do not have filenames that reflect the contents of the files.

  • You tried to search for filenames using the built-in search on your laptop and found no results.

Without Yadle, this search would be very time-consuming, requiring someone (you!) to manually browse all of the content you have to find vehicles to use. With Yadle you can just search for #vehicle because Yadle's AI has analyzed your image assets and tagged them based on their content.


YADLE SEARCH


Yadle quickly found hundreds of vehicles across all of your storage and returns all results. As you look at the results you'll see other, more specific tags, related to vehicle types. So you can start to refine your search results as you brainstorm, searching for #bike or #train or #boat or even #junk.


Video showing searches of vehicles and dragging them into Adobe InDesign. Note that Drag & Drop is only available when using the Yadle Desktop app.



THE HR DEPARTMENT WANTS TO FIND AN OLD EMPLOYEE ON-BOARDING DOCUMENT TO USE AS A TEMPLATE FOR A NEW VERSION.

  • The document was the result of a lot of effort and has proved to be very effective for onboarding new employees. It needs to be updated to reflect the current company branding.

  • You do not know the name of the document, nor where it might be stored. But you do know that it was written by Erik and is either a Word or PDF document.


YADLE SEARCH


Here you searched based on what you know about the file we you looking for - a keyword (erik), and a Yadle tag (#document). This constrains our search to files that have 'erik' as a field and also ignores anything that is not some form of document. The results show that there are 11 documents produced by Erik, and one of them is a Word doc named "new hire checklist". This is the file we were looking for. Without Yadle, you would have needed to know the filename, likely would have searched for "onboarding" and failed.

THE PROJECT MANAGER OF THE NEW DEVELOPMENT YOUR FIRM HAS BEEN BUILDING WANTS TO REVIEW FOOTING DRAWINGS FOR CONFORMANCE TO LOCAL BUILDING CODE.

  • There are hundreds of files containing photos, model, documents, and drawings associated with the project. These files are stored on systems in multiple geographic locations. It is not simple to even know where to look for the footing drawings.

  • All files for the project have been tagged as 'NewCreek'

The first step is to limit the scope of the search to those files that have been tagged #newcreek. We add a keyword of 'footing' to find those files that are associated with footing, and an #image tag to search only images.


YADLE SEARCH


Tracking down footing drawings is simple using Yadle. It is important to understand that this could have been performed as multiple searches too:

  1. search for #newcreek to find all files related to the project

  2. search for #newcreek footing to find any file related to footings. This may have included PDFs or Word docs as well as the images you are looking for.

  3. search for #newcreek footing #image to find project images of footings.


The benefit of doing multiple searches is that it may reveal files you did not know existed and thus increase your knowledge of a particular set of files like those associated with the #newcreek project.


Video demonstrating this search:



Next Steps: Explore Yadle with your Files!


You can extend this test drive of Yadle with your own cloud data. There is nothing to install, no agreement, not commitments.


Here's what you need to do:

  1. Send an email to yadle@yadle.com asking for a test drive account. We'll provide you with a Yadle account in your own, secure Yadle environment.

  2. Using this account, you connect your Dropbox or Google Drive account to Yadle.

  3. Choose what cloud files you want in Yadle.

  4. Create a File Channel.

  5. Search!

Email us at yadle@yadle.com to take this next step.




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