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Searching with Yadle

Yadle’s File Intelligence continuously collects and analyzes large amounts of data about your files. While this data has value in automated processes and in Yadle Insights, it also can provide a powerful search capability for your employees.

 

Yadle search is available via our web app, the Yadle desktop app, and through our app integrations.

Tagging

A tag is a label added to a file, either automatically or manually. You can add as many tags to a file as you want. When you tag a file, all duplicates of the file, regardless of filename or location, get the same tag. Tags do not modify your files or change their location.

After indexing your files, Yadle automatically adds category tags as well as file extension tags. Category tags empower you to find specific file types which you may need for a task or project. File extension tags enable even further refined searches by specific file types or exclusion of certain file extensions.

Tags help you and other users in your organization find files and do things with them faster. At the same time, tags categorize files without changing their location, allowing you and others to better manage your entire file ecosystem without having to copy or move files around.

Other users in your organization can see the tags you’ve added to files, just as you can see the tags they have added.

The advantage of searching with tags over searching with terms is that you and other users can add tags to any file regardless of its location without changing its name. In this way, you can easily label and categorize different files in different locations, and quickly find them.

Searching by Keywords

Users can search for files using Yadle by simply entering keyword related to the file they are looking for. Yadle will search for these keywords in all data associated to all files – filename, folder names, file metadata, and Yadle metadata (like tags and comments).

 

Searching for “dog” would find files with the letter sequence “d-o-g” in it. So it would match the filename “dogpatch.tx”, the photograph with the Geo-location data containing “Dogwood”, images of dogs from Yadle AI tagging, etc. This can be useful as a first search, but will often produce large numbers of search results.

 

Yadle helps you refine your searches by tags – search terms with specific meaning or scope.

Search with Parameters

Yadle search properties allow parametric searches, a powerful mechanism for filtering search results based on one or more parameters.

 

Search properties are entered in the search bar as a term just like keywords and tags. All search properties start with !, followed by the property name and optional equality/inequality terms and values.

Some search properties are single terms with implied parameters. An example would be !comment, a search property that filters results to only include files that have one or more file comments.

Other search properties have an equality (“=”) or inequality (“<", ">“,”>=”, <=") parameter and a value. An example would be the !age property, used to filter files by their age. To find all files younger than 1 week, you could search using !age<1week or !age<1w.

You can use multiple properties, tags, keywords all in same search. A range of values can be searched for by including two of the same search properties in your search, but with a different equality/inequality terms on each. For example, you could search for all files between 1 megabyte and 5 megabytes using: !size>1m !size<5m

Search properties can be combined with other terms, including tags. A search for all images created more than 1 year ago that are less than 200k in size: #image !age>1year !size<100k

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